Read how qubesense milk management system helps dairy products company increase sales, reduce operating costs, and save resources
Background
- The Customer has a network of 400 plus not-so-technology-savvy distributors spread across the country. Previously, the company used manual paper-based ordering systems and maintained hundreds of thousands of records manually. This severely hampered its ability to access information instantly. Lack of a comprehensive milk management system led to chaotic and time-consuming inventory management that in turn led to decreased productivity and delivery times.
- Dairy products are perishable items and thus need to be sold and delivered promptly.
- The dairy company was looking for an erp software for dairy industry to manage the supply chain, right from procurement of raw milk to delivery of the finished product, while maximizing the shelf life of goods, and managing the dynamic pricing of its products. In addition, the company desired a customized solution that was cost-effective, easy to use, and would seamlessly integrate with their existing processes.
Challenge
- Due to lack of an automated dairy software, all orders were entered manually on paper
- There were several recurring challenges like mismatched orders, lost orders, inventory gaps, and incorrect pricing
- Distributors would regularly end up either overstocking or understocking perishable inventorys
- Distributors who overstocked ended up with expired unsold products in inventory, incurring revenue losses
- Under stocked distributors could not meet market demand, resulting in a loss of revenue & credibility
- The dairy company had strict quality standards and had to provide sufficient documentation to meet the audit requirements of the regulatory agency
Solution
- The milk management system includes a web-based dairy solution that allows distributors to place orders and track their delivery status online. This dairy distribution software also enables the dairy company to keep track of their remaining inventory levels. With this software for dairy industry, the company meets strict sell-by dates for each distributor while maximizing the shelf life of goods in each region.
- Keeping the office staff and distributor profiles in mind, qubesense and Customer agreed to a modular custom milk management software based on qubesense drag-n-drop rapid app development platform. As qubesense already came with pre-built base modules, only a custom layer had to be added to match the exact requirements.
- All modules are developed and deployed within four weeks.
Features
- qubesense dairy software allows multiple users to access information from any location
- UI/UX friendly Android and iOS compatible apps in familiar vernacular language meant 400+ distributors' approval and rapid implementation on their existing mobile devices
- The qubesense milk management system improved inventory levels and enabled first-in, first-out distribution for perishable goods
- qubesense automation solutions aided the company in predicting purchase trends among its customers
- Staff can view detailed reports in real-time, manage distributors, products, process orders and manage inventory in an automated manner with just a click of a button
- qubesense solutions enabled spot billing, which in turn expedited the invoicing process
- Users can view real-time dashboard reports showing compliance reports, salesperson productivity, revenue, profits, demand vs. supply ratio, and other data which helps optimize resources
- It is easy to locate stores through geographic location and determine what type of products to send through qubesense' dairy delivery software
Benefits
- The dairy company switched from manual processes to qubesense milk management system, which reduced order processing time by 90% and eliminated more than 80% of paperwork errors. It also reduced labor costs by 50% as a result of automation.
- With qubesense dairy solutions, the customer efficiently manages their inventory through real-time visibility into stock levels across all locations
- qubesense dairy management software enabled the company to pay its milk suppliers accurately
- The dairy company streamlined its operations with qubesense, eliminating costly data entry errors, thereby translating into increased market share and profits
- qubesense enabled the company to promptly fulfill orders for perishable products and decrease inventory expiry rates
- The company saves money by tracking and removing defective products with the help of a product-traceability solution
- qubesense enabled the dairy company to make correct and reliable decisions on selling rates and procurement rates
- Implementation of the qubesense automated dairy solutions led to improvements in data accuracy, labor savings, and enhanced relationships with distributors and customers
- Automation helped the sales team with collecting orders and facilitating efficient communication with distributors
- Personalization helped each distributor to see their order history, inventory status, product list, current offers, dynamic pricing, and access all their data in their 3rd party software system
- The dairy farm was able to increase productivity by reducing delivery times. With qubesense, the dairy products company reduced its operating costs by nearly 50%, increased productivity by 70 %, and saved manpower.
- qubesense solution gives businesses the ability to manage multiple accounts easily, manage distributors and staff, handle orders, milk rate, inventory and invoicing, manage salaries and customer feedback, and more on a single platform.
- qubesense dairy ERP solutions is an integrated, end-to-end solution that provides comprehensive information across all operations. It supports efficient decision-making for finance and accounting, dairy administration, customer care, etc.
Take the hassle out of your dairy farm- with some help from qubesense milk management system
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